Shuttle & Passenger Fleet Management System
Shuttle-company management on one screen: driver and vehicle assignment, real-time ride tracking, arrival-time updates, driver ID and shift logging, driving-safety monitoring and proof of execution for every ride - including student and employee transport, where every ride demands documentation
- Fewer 'where is the shuttle' calls - status and ETA available in real time
- Proof of execution per ride - client settlement that closes in days
- Documented safety in student and employee transport - responsibility backed by video
- 'Where is the shuttle?' - calls from clients and passengers never stop, and the dispatcher answers from memory
- Student and employee transport carries heightened responsibility - and without documentation every incident is a legal risk
- Assignment in a diary, reports on WhatsApp and settlement in Excel - gaps surface only at month end
One system for the whole shuttle operation: driver and vehicle assignment per ride, real-time tracking on a live map, arrival-time updates instead of phone calls, and driver ID with digital shift logging. The AI cameras on the vehicle document the ride and the cabin - and every ride closes as a documented execution event ready for client settlement.
- Fewer 'where is the shuttle' calls - status and ETA available in real time
- Proof of execution per ride - client settlement that closes in days
- Documented safety in student and employee transport - responsibility backed by video
How does it work?
Assign
A driver and vehicle per ride - one assignment board instead of a diary and phone calls
A monitored ride
Live location, driver ID, video documentation of the road and cabin
Automatic updates
ETA and delay alerts - to the client and the manager, no calls to dispatch
Documented closure
Every ride closes as an execution event with a settlement-ready report
Key Capabilities
Assignment & real-time ride tracking
All of today's rides on a live map: who departed, who's en route, who's delayed - the dispatcher sees everything on one screen instead of chasing drivers by phone
Arrival updates for passengers & clients
ETA and delay alerts sent automatically - the 'where is the shuttle' question gets answered before it's asked
Safety in student & employee transport
The cabin and road documented on video, dangerous driving detected in real time - and every incident has documentation instead of conflicting versions
Driver ID & shift logging
Who drove, when they left and when they finished - recorded automatically from the field, including reported-vs-actual hours for payroll and settlement
Verified operating savings
Idling, private trips, fuel anomalies and cost per kilometer per vehicle and driver - with WhatsApp and email alerts and video backing for every finding
Licensing, insurance & service
Inspection, licensing, insurance and service due dates per vehicle and driver - automatic reminders before expiry, critical under student-transport regulation
System Features
- One ride-assignment board - drivers, vehicles and clients instead of a diary and WhatsApp
- A live map of every ride with unusual-delay alerts
- Proof of execution per ride - time, route, driver and video
- Video keeps documenting even when GPS is disrupted - documentation doesn't depend on the satellite
- Privacy preserved - monitoring during work hours only, by a defined policy
- Client settlement reports and ERP and payroll integrations
Key Applications
Frequently Asked Questions
How does this help with student transport?
In student transport the responsibility is doubled: driver ID verifies the person driving is the one approved, the cabin and road are documented on video, parents and the institution get arrival-time certainty - and every incident has documentation instead of versions.
Clients call all day asking where the shuttle is - is there a fix?
Yes: ride status and ETA update automatically, and delay alerts go to whoever needs to know - the question gets answered before it's asked, and dispatch gets its time back.
Can client settlement close by actual execution?
Yes - every ride closes as a documented execution event: time, route, driver and video. The settlement report is built from actual execution, disputes close against data - and the month closes in days instead of weeks.
How long does installation on an existing fleet take?
Installation happens on the existing vehicles without taking the operation down - vehicle by vehicle, by our team. Data starts flowing from the first vehicles within days, and onboarding is accompanied until the system runs as routine.
What happens without internet?
The system keeps working: recording and processing run locally on the vehicle, and data syncs to the cloud once connectivity returns - no events lost.
How long is footage kept?
Playback reaches up to six months back - video, stills, locations and event data, with targeted retrieval in minutes.
Related systems
Want to see it on your fleet?
Tell us about your operation - we'll come back with a tailored solution.